Member Management

MindPal workspaces support four member roles - OWNER, ADMIN, EDITOR, and USER - each with different levels of access and capabilities. This guide explains how to manage your team members and their permissions effectively.

Member Roles

OWNER

Full workspace control with unrestricted access:

• Run, create, edit and delete all agents, workflows and assets
• Full access to workspace settings, team management, and billing
• The workspace creator has permanent ownership and cannot be removed or demoted

ADMIN

Full workspace control like Owner, with one restriction:

• All the same capabilities as Owner — manage members, settings, billing, and content
• Cannot remove or demote the workspace creator
• Cannot modify Owner members’ roles
• Ideal for trusted team leads who need full administrative access

EDITOR

Agent & workflow creation with limited administrative access:

• Run, create and edit all agents, workflows and assets
• Can only delete items they personally created
• Can view team members but cannot modify workspace settings
• Access can be restricted via Access Control Tags
• Perfect for team members who need to create and manage AI solutions

USER

Restricted run-only access:

• Can run agents & workflows but cannot create, edit or delete content
• No access to workspace settings
• Access can be controlled via Access Control Tags
• Ideal for clients or team members who only need to use existing solutions

Access Control Tags

Access Control Tags help you manage EDITOR and USER members’ permissions by:

• Restricting which agents and workflows specific members can access
• Setting AI credit limits per member per month
• Grouping members with similar access needs

Note: Access Control Tags cannot be assigned to Owner or Admin roles.

To create or modify an access control tag:

1. Click the “New tag” button
2. Set the tag name
3. Select accessible agents and workflows
4. Enable and set AI credit limits if needed
5. Apply the tag to relevant members

Managing Members

To invite new members:

1. Click the “Invite member” button
2. Enter their email address
3. Select their role (OWNER, ADMIN, EDITOR, or USER)
4. For EDITORS and USERS, assign appropriate Access Control Tags if needed
5. Send the invitation

For existing members, you can:

• Edit their role
• Modify their Access Control Tags (for EDITORS and USERS)
• Remove them from the workspace

Note: The workspace creator cannot be removed or have their role changed. They are shown with a “Creator” badge in the member table.